This privacy policy explains how we handle your data when you use our deed records site. We run a service that helps people look up Florida official records, county property records, and other public land documents.
This page covers what we collect, why we collect it, and how we keep it safe. By using our site, you agree to the terms below.
Data We Collect From You
We collect three main types of data when you visit our site. Each type serves a specific purpose tied to running our records search service. The data we collect falls into data you type in, data we gather from your device, and data from outside sources like payment partners.
Personal Data You Type In
When you use our site to search Florida county property records, you enter names, addresses, and parcel numbers. You may also type your email, phone number, or mailing address when you order a certified copy of a deed. We use this data only to run your search and deliver the records you request.
- Full name
- Email address
- Phone number
- Mailing address for certified copies
- Payment card or bank details at checkout
Search Query Data
Every search you run through our Florida official records search service is logged. We store the grantor or grantee name, the county, the date range, and the type of deed you searched for. This log helps us fix errors and improve the speed of the Florida recorded deeds database for future users.
Automatic Device Data
Our servers log basic device data each time you load a page. This data runs through analytics systems that show us how visitors move through the site. None of this data identifies you by name on its own.
- IP address
- Browser type and version
- Operating system
- Pages visited and time spent
- Referring website URL
- Date and time of visit
How We Use Your Data
We use the data we collect for four core purposes tied to running our records search service. We do not use your data for any purpose outside the list below without asking you first. Each purpose ties back to delivering the records you request or keeping the site running smoothly.
To Run Searches
When you search by owner name, parcel number, or property address, we forward your query to the Florida clerk of court official records system for the county you select. The clerk’s office returns matching deed book and page number entries, and we display them on your screen.
To Handle Payments
When you pay for a certified Florida deed copy request or a bulk document download, we send your payment data to our payment processor. We never see or store your full card number on our servers. Our payment partner handles the card data under its own privacy terms.
To Improve Site Performance
We study search patterns to see which counties and deed types get the most traffic. This helps us tune the speed of the Florida recorded deeds database and add features that users ask for. We also look at error logs to fix bugs that slow down Florida property deed history lookups.
To Send Service Messages
We use your email to send order confirmations, tracking updates for certified copies, and policy change notices. We do not send marketing email unless you sign up for our newsletter. You can opt out of marketing email at any time using the link in each message.
Cookies and Tracking
We use cookies, web beacons, and similar tracking technologies to keep the site running and to measure how people use it. Some cookies are required for basic site functions. Others help us count visitors and serve ads that match your interests. You can block cookies through your browser settings.
Types of Cookies We Use
Our cookie list is split by purpose. Required cookies keep you signed in and remember your search filters. Analytics cookies count visits and show us which pages people read. Ad cookies track your activity across the web to serve ads that match your interests.
| Cookie Type | Purpose | Lifespan |
|---|---|---|
| Required | Login session, search filters, cart items | Session to 30 days |
| Analytics | Page views, traffic sources, error tracking | Up to 2 years |
| Advertising | Ad targeting, frequency capping, retargeting | Up to 13 months |
| Preference | Language, county default, dark mode | Up to 12 months |
How to Control Cookies
You can turn off cookies in your browser settings. Most browsers let you block all cookies, block third-party cookies only, or delete cookies when you close the browser. Blocking required cookies may break parts of the site, such as the search filter memory.
Who We Share Your Data With
We do not sell your personal data. We share your data only with the partners needed to run our records search service. Each partner has its own privacy terms that govern how it handles your data once we pass it along.
Florida Clerk of Court Systems
To run a Florida county property records search, we forward your query to the official records system run by each county clerk. The clerk’s office stores the search query in its own logs. Check the county recorder’s office website for its data use terms.
Payment Processors
When you place an order for a Florida deed copy request, we send your billing data to our payment processor. The processor uses your data only to charge your card and send you a receipt. It does not share your billing data with us beyond the last four digits and the billing zip code.
Analytics and Hosting Providers
We use third-party analytics services to count visits and measure page speed. We also use a cloud hosting provider to store our site data. Both providers have signed data handling agreements with us and store data on encrypted servers in the United States.
Law Enforcement and Court Orders
We release your data to law enforcement only when we receive a valid subpoena, court order, or search warrant. We also release data when required by Florida state law. When we receive a request, we check it for legal validity before sharing anything.
Data Storage and Retention
We keep your data only as long as we need it to run our service or meet legal duties. Once we no longer need the data, we delete it from our servers. Retention periods vary based on the type of data and the reason we collected it.
Search Query Logs
We keep search logs for 12 months to help us tune the speed of the Florida land records search service. After 12 months, we delete the logs from our active database. Anonymized search counts may be kept longer for trend reporting.
Account Records
If you create an account, we keep your name, email, and order history until you ask us to delete the account. You can ask us to delete your account at any time through the contact methods listed below. We will remove your data within 30 days of your request.
Document Copy Orders
We keep records of certified Florida deed copy requests for seven years to meet tax and audit duties under Florida law. After seven years, we delete the order data from our systems. The county clerk keeps its own copy of the recorded document.
How We Protect Your Data
We use industry-standard security measures to keep your data safe from theft, loss, and unauthorized access. No system is fully secure, but we take every reasonable step to protect the data you share with us when you look up Florida property title search records.
Encryption Techniques
All data sent between your browser and our site runs over HTTPS with TLS 1.3 encryption. Stored data sits on encrypted disks at our hosting provider. Payment card data is handled by our payment partner under PCI DSS Level 1 rules.
Access Limits
Only staff who need data to do their job can see it. Our team members sign data handling agreements and complete privacy training each year. We log all access to user accounts and review the logs for signs of misuse.
Breach Response
If we confirm a data breach that affects your data, we will tell you by email within 72 hours. We will explain what data was exposed, what we are doing to fix it, and what steps you can take to protect yourself. We also report breaches to the right state and federal agencies as required by law.
Your Privacy Rights
You have rights over the personal data we hold about you. The rights you have depend on where you live. We honor the rights of Florida residents, California residents, and residents of the EU and UK who use our Florida recorded deeds database.
Florida Resident Rights
Florida law gives you the right to ask what data we hold about you, ask us to correct wrong data, and ask us to delete data that is not needed for a legal purpose. You can make these requests by emailing our privacy team at the address below.
California Resident Rights
Under the CCPA and CPRA, California residents can ask what personal data we have collected, why we collected it, and who we shared it with. You can also ask us to delete your data and opt out of any future sale of your data. We do not sell personal data.
EU and UK Resident Rights
Under the GDPR and UK GDPR, you can ask to access your data, correct it, delete it, restrict its use, port it to another service, and object to certain types of handling. To exercise these rights, send a request to our privacy team.
How to Make a Privacy Request
Send your request to the email address listed in the contact section below. Include your full name, the email tied to your account, and a clear description of your request. We will respond within 30 days. If we need more time, we will tell you why and when to expect a final answer.
Children Under 18
Our site is built for adults who need to look up property records. We do not knowingly collect data from anyone under 18. If we learn we have collected data from a child, we will delete it from our systems within seven days.
Links to Other Sites
We link to county recorder’s office websites, clerk of court portals, and partner search services. Once you click a link and leave our site, their privacy policy takes over. We do not control how other sites handle your data. Read their privacy terms before you submit any personal data to them.
Policy Updates
We may update this privacy policy from time to time to reflect changes in our site, our partners, or the law. When we update the policy, we will change the date at the top of this page. If the changes are major, we will email active users a summary of the update.
Contact Us
You can reach our privacy team with any questions about this policy or your data. Our team answers email within five business days. We also list our official website, phone number, and office hours below for your reference.
Official Website: www.deedrecords.com
Email: privacy@deedrecords.com
Phone: 1-800-555-0142
Hours: Monday to Friday, 9:00 AM to 6:00 PM Eastern Time
Mailing Address: Deed Records Services, 1200 Clerk Way, Suite 300, Tallahassee, FL 32301
Frequently Asked Questions
Below are common questions users ask about how we handle data during property records searches. These answers cover Florida official records search, county clerk data sharing, and certified copy ordering. If your question is not here, contact our privacy team using the details above. We update this section whenever we hear a question from many users.
Does the Florida clerk of court see my search history?
When you run a Florida clerk of court official records search through our site, the county system on the other end logs your query the same way it logs queries from any other user. The county stores the grantor or grantee name, the date range, and the deed book and page number you viewed. Counties keep these logs under Florida public records law, which means they may be released to anyone who files a valid request. We do not control how long each county keeps these logs. If you need a specific retention time, check the records retention schedule published on the county recorder’s office website. Each county decides its own log retention rules. Some counties keep query logs for 30 days, others for several years. The log typically does not include your name, but it does include the IP address that made the request. Under Florida law, IP addresses may be released to law enforcement with a valid subpoena. Our site does not add your name or contact data to the query sent to the county. The only data the county sees is the search terms you typed into our search box. If you want to keep your search private, use a public computer or a VPN that hides your IP address from the county network.
Can someone find out who searched for a property deed?
Florida public records law treats the records themselves as public, but the identity of who viewed or downloaded a record is handled separately by each county. Some counties log the IP address of each viewer and release that data only under a court order. Other counties do not track viewer identity at all. Our site keeps search logs in our own database, and we release those logs only when we receive a valid subpoena or court order. We do not sell search logs or share them with advertisers. If you want to keep your searches private, follow a few simple steps. Use a VPN or public Wi-Fi network so your home IP address is not tied to your queries. Clear your browser cookies after each session to remove tracking data from ad networks. Avoid creating an account if your main concern is linking your name to specific searches, since accounts tie your email to every search you run. For certified copy orders, you must give a real name and mailing address because the documents are sent through the U.S. Postal Service or a courier. That data is kept in our order records and shared with the county clerk who pulls the certified document.
Is my payment data safe when I order a Florida deed copy?
Yes. When you order a certified Florida deed copy through our site, your payment data goes directly to our PCI DSS Level 1 certified payment processor. We never see or store your full card number, CVV, or bank account details on our servers. Our processor keeps your billing data encrypted on its own systems and uses it only to charge your card and send you a receipt. We keep only the last four digits of your card and your billing zip code so we can match payments to orders. You will see our processor’s name on the checkout page before you enter any card data. The page runs over HTTPS with TLS 1.3 encryption so no one can read the card number as it moves between your browser and the processor. We also support Apple Pay, Google Pay, and PayPal at checkout, which means you can pay without ever typing your card number into a form on our site. If you use a bank transfer or ACH payment, we receive only the routing and account numbers needed to verify the payment, and we delete them once the transfer clears.
How long do you keep my deed history searches?
We keep active search logs for 12 months to help us tune the speed of the Florida recorded deeds database and fix bugs that affect Florida property deed history lookups. After 12 months, we delete the logs from our active database. Anonymized counts, such as the total number of searches in a county each month, may be kept longer for trend reporting. Order records for certified copies are kept for seven years to meet Florida tax and audit rules. Account data follows a separate retention path. If you create an account, we keep your name, email, and order history until you ask us to delete the account. You can ask us to delete your account at any time through the contact details listed on this page. We will remove your data from our active systems within 30 days of your request. Backup copies of your data are purged within 90 days. Payment records tied to your account are kept for seven years under federal tax law and cannot be deleted during that period. If you place a Florida deed copy request, the order record we keep includes the names of the grantor and grantee, the deed book and page number, the county of recording, and the date you placed the order. This data is shared with the county clerk who pulls and certifies the document. The clerk keeps its own copy of the certified document under Florida records retention rules, which can be up to 99 years for some property records.
Do you sell my data to title companies or marketers?
No. We do not sell your personal data to title companies, marketers, or any other third party. We share your data only with the partners needed to run our service. These partners include the Florida clerk of court systems that host the records you search, our payment processor that handles your billing data, and our analytics provider that counts site visits. Each partner has signed a data handling agreement with us and follows its own privacy terms. Some ad networks may use cookies to show you ads for our service on other websites you visit. These networks do not see your name, email, or search history from our site. They see only a cookie ID that links to your browser. You can opt out of personalized ads by visiting the ad network’s opt-out page or by enabling the global opt-out signals in your browser. We do not allow any partner to merge our user data with their own data for cross-site profiling. We also do not share your data with title companies, real estate brokerages, or mortgage lenders. If you want a title company to receive a copy of a deed you ordered from us, you must place the order directly through them or forward the document yourself. Our site acts only as a search and copy service.
What happens if I ask you to delete my account?
If you ask us to delete your account, we will remove your name, email, saved searches, and account preferences from our active database within 30 days. We will also tell our analytics provider to delete your device data linked to your account. Some data may stay in our backup systems for up to 90 days before it is purged. Records of certified copy orders are kept for seven years under Florida tax law and will not be deleted during that period. Once your account is deleted, you will not be able to recover your saved searches or order history. If you need copies of past orders, download them before you send the deletion request. After 30 days, we cannot retrieve your account data because the active record is gone. Backup tapes are rotated out after 90 days, at which point your data is removed permanently. You can send a deletion request by emailing our privacy team at the address listed on this page. Include the email tied to your account so we can verify your identity. We will reply within five business days to confirm we received your request and to ask for any extra data needed to verify it. We will not charge you for making the request or for the deletion itself.
Does this privacy policy apply to county clerk websites?
No. This privacy policy covers only our site and our services. When you click a link to a county recorder’s office or clerk of court portal, you leave our site, and the county’s own privacy policy takes over. Each county in Florida runs its own records system with its own data use rules. Read the privacy policy on the county site before you enter any personal data, especially if you plan to order certified copies or set up an account on the county site. County sites collect different types of data. Some require you to create an account with your full name, address, and ID before you can view certain records. Others let you search without an account but log your IP address for security. Certified copy orders placed on county sites are handled by the county clerk’s office, which means your payment data and shipping address go to the county, not to us. We do not see or store those orders. If you want to keep your searches private from county systems, our site acts as a buffer. We pull records on your behalf and show them on our pages without sending your IP address directly to the county. This is one of the reasons people use our search service instead of going straight to the county site. For the strongest privacy, combine our service with a VPN to hide your IP address from our servers as well.